Coronate results must be retained according to the different deadlines set out in the Temporary Coronagraphs Act, and must be destroyed upon expiration. For vaccination records, the deadline mentioned in the 2020 Municipalities and Intermunicipal Bodies Selection List applies.
Test results (laboratory results) and vaccination records COVID-19 are kept in 2 information systems: CoronIT and HPZone. In the national system CoronIT, all test results and vaccination registrations are recorded by BSN number. The GGD enters the data of persons who have tested positive in their own region into the regional system HPZone. This is used by the source and contact investigation staff. HPzone will eventually be phased out and replaced by the new GGD Contact system. The data from HPzone will thereby be migrated to GGD Contact.
The retention period for test results in CoronIT and HPzone is stipulated in the Civil Code article 454 and adopted in the Selection List archival documents municipalities and intermunicipal bodies 2020 and is set at 20 years. Article II of the Temporary Corona Access Act reduces this retention period to 1 year for positive test results and 4 weeks for negative test results, counting from the time the test was taken.
For records in CoronIT containing vaccination records, as well as test results that are part of broad healthcare records, process result 5.1.7 applies (V 20 years).
Municipalities may be notified of positive test results for enforcement activities. Process result 12.2 (V 10 years) normally applies to the data used by municipalities for enforcement, but in view of the Temporary Coronation Access Act, the time limits specified therein apply. So for positive test results V 1 year and for negative V 4 weeks. In both cases to be counted from taking the test.
According to the Temporary Regulation Measures covid-19, a public place subject to a so-called placarding obligation is opened to the public only if the manager ensures that the public can (voluntarily) make personal data available for possible source and contact detection by the Public Health Service (Article 4.1 under d). The same applies to the organization of events (Article 5.1). This data must be kept for 14 days and then destroyed (Article 5.1 under d and e).
Furthermore, the paper quarantine declaration, which air and sea travelers must give to the provider or supervisor, must be provided to the president of the security region. A call team on behalf of the Ministry of Health calls travelers subject to a quarantine requirement shortly after their entry. The phone call is intended to encourage compliance with the quarantine obligation and to provide travelers with further information if requested. If the supervisor or chairman of the security region is not required to provide the statement to the call team, the statement must be destroyed immediately (Article 6.23(d)).
Several municipalities have designated the approach to COVID-19 as an archival hotspot through their SIO (Strategic Information Consultation, consultation of information manager, archivist and external expert). On this basis, relevant archival documents about the approach to COVID-19 can be exempted from destruction and preserved for (historical) research.
